Fuerte PTA Nominations

2022/2023 PTA Executive Board

 July 1, 2021 to December 31, 2021 audit

FUERTE PTA ASSOCIATION MEETING AGENDA

Date: Thursday, March 17, 2022 @ 4:00PM

Location: Fuerte Lunch Tables & ZOOM

1. CALL TO ORDER

   1. President Kris Wisler called the meeting to order at ______ in person and on Zoom.

   2. Quorum:
      
      

2. MINUTES

   1. Association Board Minutes from 9/23/21 were _________ as read.
      Link: Fuerte Elementary PTA Association Meeting Minutes 9/23/21
      1st:
      2nd:
      All approve:

3. 
   

4. TREASURER REPORT:

   1. Presented by Karen Rand.  

   2. Link: 

      1. Budget 21-22 adopted in September association mtg (already in Google drive) 

         1. https://drive.google.com/file/d/1LxoT8mm6fKoyDmzmGnbjlbstXH4cF366/view

      2. Updated Budget 21-22

         1. Budget 22-23 proposal -- *NEW* this is a rough estimate to get the fiscal year started.  We will reevaluate at Sept association mtg if we need to clarify numbers. 

         2. https://drive.google.com/file/d/1ziXXd7nTrw9_Dc3Jh7fuo-fLOp3IPNCu/view?usp=sharing

   3. Financial Report:

      1. Budget-v-Actual: YTD- July 1-Mar 16

         1. https://drive.google.com/file/d/1DhxQSwjlxl-drBIepOABqi8byUXtk1E8/view?usp=sharing

      2. Treasurer Rpt: YTD July 1-Mar 16 

         1. https://drive.google.com/file/d/1lOSIw09a6wZYL_JwkdEukO01UXZM_hOP/view?usp=sharing

      3. Fundraisers/Programs Summary Report YTD-Mar 16

         1. https://drive.google.com/file/d/17eN-s4T8nWvWsszFyki_5ahjOQ_ME6yF/view?usp=sharing 

   4. Motion to Approve: Financial report and Bills were approved as presented

      1. 1st:

      2. 2nd:

      3. All approve:
         
         

5. AUDIT REPORT

   1. Link: AUDIT 2021 July-Dec WITH recommendations, addendum.pdf

   2. Motion to Approve:

      1. 1st:

      2. 2nd:

      3. All Approved:

6. ELECTION:

   1. Parliamentarian (Angie Mulder) is absent, Vice President Kevin Borum will read Bylaws in regards to elections.

   2. Nominations:

      1. President: Ashley Fink

         1. Accepted or Declined

      2. Vice President: Kristine Raistrick

         1. Accepted or Declined

      3. Secretary: Heidi Borum

         1. Accepted or Declined

      4. Treasurer: Karen Rand

         1. Accepted or Declined

      5. Ways & Means: Brad Haley

         1. Accepted or Declined

      6. Community Relations: Tatjana Babic Roode

         1. Accepted or Declined

      7. Membership: Julena Calcote

         1. Accepted or Declined

      8. Volunteer Coordinator: Amy Gramp

         1. Accepted or Declined

      9. Legislation: Open

         1. Remains Open?

      10. Auditor: Megan Mathe

          1. Accepted or Declined

      11. Historian: Courtney Isaac

          1. Accepted or Declined
             
             

7. EXECUTIVE REPORT

   1. None
      
      

8. COMMITTEE REPORTS

   1. Fun-Run is in full swing

      1. Need 60 volunteers – all  must be on sign-up genius for the office and check in at the office prior to volunteering 

   2. Yearbook

      1. Getting the information out for pictures

      2. PreOrder happening now! Ending March 31st

   3. EAR

      1. Wow! This is growing! We are in need of volunteers. This is a hugely impactful program that really helps our students build confidence in reading aloud - it is needed!

   4. Movie Night

      1. Booked for May 20th, 2022

      2. Deposit due: $187.50

         1. Vote to pay the deposit?

      3. Admission charge to pay for the screen?

9. ANNOUNCEMENTS

   1. Next Fuerte PTA Association Meeting: Thursday September 15th, 2022

   2. Next Fuerte PTA Executive Board Meeting: Wednesday April 6, 2022 @ Fuerte Lunch Tables at 2:30pm/4:00pm - which works better?

Please click links to view documents:

Association Meeting AGENDA: 2022 June 2

Association Meeting Minutes: 2022March17

Budget Proposal for 2022-2023

Financials:

• Budget to Actual YTD 2021July1 to 2022May31

• Programs summary YTD 2022May31

• Union Bank stmt 2022May31

 September 7, 2022 Monthly PTA meeting

• Agenda

• Minutes from last mtg for approval:

  • May 4, 2022

  • May 31, 2022

• End of Fiscal Year 21-22 Financials:

  • Budget-to-Actual & Programs summary (review before presenting to association meeting later this month)

  • 2022 June 30 Bank stmt and Bank Reconciliation

  • Audit 2022 Jan-June (for approval before presenting to association meeting later this month)

• New Fiscal Year 22-23 Financials:

  • 2022 July 31 Bank Stmt and Bank Reconciliation

  • 2022 August 31 (will be presented at next meeting)

  • No checks written in July or August.

  • *Budget committee will meet next Tuesday to make recommendations based on our new goals this year.

• Meeting minutes: September 7, 2022 Minutes

Fuerte PTA Association Meeting September 23, 2022

• Meeting Agenda

• Minutes from last association mtg June 2, 2022 — for approval

• Financials: End of Fiscal Year 21-22 — for approval

  • Budget-to-Actual & Programs summary

  • 2022 June 30 Bank stmt and Bank Reconciliation

  • Audit 2022 Jan-June

• Budget Proposal for upcoming year — for approval

Thanks for “Rounding Up” with us… enjoy kindling old Fuerte relationships and making new family connections!

Oct 5, 2022 Monthly Meeting

• Meeting Agenda

• Minutes from last monthly mtg Sept 7 — for approval

• Financials — for approval

  • 2022 Aug 31 Bank Stmt and Bank Reconciliation

  • 2022 Sept 30 Bank Stmt and Bank Reconciliation

  • Starting balance (Aug 1) $107,820.78 Ending balance (Sept 30) $74,744.07

  • Budget to actual overview

  • Checks written: (view on financial report)

 PTA Monthly Meeting November 2, 2022

• Meeting Agenda

• Minutes from last monthly mtg Oct 5 — for approval

• Financials — for approval

  • 2022 Oct 31 Bank Stmt and Bank Reconciliation

  • Starting balance (Oct 1) $74,744.07 Ending balance (Oct 31) $89,974.31

  • Budget to actual overview

  • Checks written

 PTA Monthly Meeting December 7, 2022

• Meeting Agenda

• Minutes from last monthly mtg Nov 2 — for approval

• Financials — for approval

  • 2022 Nov 30 Bank Statement and Bank Reconciliation

  • Starting balance (Nov 1) $89,974.31 Ending balance (Nov 30) $ 90,389.66

  • Budget to actual overview

  • Checks written

 PTA Monthly Meeting January 11, 2023

• Meeting Agenda

• Minutes from last monthly mtg Dec 7— approved

• Financials — for approval

  • 2022 Dec 31 Bank Statement and Bank Reconciliation

  • Starting balance (Dec 1) $90,389.66 Ending balance (Dec 31) $ 96,231.21

  • Budget to actual overview

  • Checks/Disbursements

 PTA Monthly Meeting February 1, 2023

• Meeting Agenda

• Minutes from last monthly mtg Jan 11— for approval

• Financials — low activity in January—will review at next monthly meeting

 PTA Monthly Meeting March 1, 2023

• Meeting Agenda

• Minutes from last monthly mtg Feb 1— to be approved

• Financials — for approval

  • 2023 Jan 31 Bank Statement and Bank Reconciliation

  • 2023 Feb 28 Bank Statement and Bank Reconciliation

  • Starting balance (Jan 1) $96,231.21 Ending balance (Feb 28) $ 94,069.17

  • Budget to actual overview

  • Checks/Disbursements

 2023-2024 Board Nominations

 TREASURER FORMS

• Payment Authorization/Reimbursement

• Deposit / Cash Verification

• Cash Box / cc reader Request for events